1342.12 Companion

1342.12 Companion

July 12, 2017

Page 93

Assessment plan for change in eligibility

Although assessment and eligibility determinations are not required for students with incoming active

IEPs, if the CSC believes an assessment and eligibility determination are warranted, the CSC will

document the rationale as to why the assessment(s) is warranted and develop an assessment plan. The

additional assessments, eligibility determinations, and development of a DoDEA IEP must be completed

within 30 school days of receipt of the incoming IEP. While the student is being evaluated, services

comparable to those in the incoming IEP will continue to be provided.

Parental consent must be obtained prior to conducting the assessments.

An annual IEP will be modified, as appropriate, to reflect the insights gained from the

assessments.

The annual review date will be one year from the date of this meeting.

If a new eligibility determination is generated, the triennial re-evaluation date will be adjusted

to reflect a three-year time line from the newly completed eligibility evaluation.

Triennial Re-evaluation:

If the student is undergoing a triennial re-evaluation when transferring into a DoDEA school, the CSC will

coordinate assessments and completion of the triennial re-evaluation as quickly as possible. If the

student’s triennial re-evaluation is past due or due within 45 days of enrollment in the new DoDEA

school, the CSC must follow the triennial re-evaluation procedure described i

to include

obtaining parental consent and completing the re-evaluation within 45 days of enrollment, unless the

parents and school agree that a re-evaluation is not necessary. Pending completion of the re-

evaluation, continue to provide services comparable to those described in the incoming active IEP.

Students Enrolling without a Copy of an Active IEP

In some situations, the parent notifies the school that the enrolling student has an IEP, but the IEP is not

available. Confirmation of special education services at the prior school is required before comparable

services are provided at the receiving school. Confirmation can be obtained via fax, telephone, or

electronic mail sent between representatives of the two schools. In this situation, the receiving DoDEA

school will gather as much information as possible from the sending school to provide services that are

comparable to the active IEP and follow the above procedures for what occurs when a student enrolls

with an active IEP and DoDEA is in receipt of the IEP.

Students Enrolling with an Outdated IEP

A student enrolling with an outdated IEP with no indication of termination are treated as eligible for

services. The CSC will be assembled and follow the above steps for what happens when DoDEA has

been provided an active IEP from either another DoDEA school or a non-DoDEA school. If the triennial is

outdated a triennial re-evaluation is to be initiated immediately. The timeline to complete the triennial

re-evaluation follows the triennial review timeline, that being, 45 days to evaluate, 10 days to determine

eligibility, 10 days to develop an IEP.

Students Enrolling with Other Information

If the incoming records contain some form of notation that the student may have participated in or have

a need for special education, but there is no formal documentation (e.g., IEP or assessment data), the

student is placed in the general education classroom. The student is considered a general education

student and school personnel carefully observe the student’s educational performance. If justified, pre-

referral activity may be initiated as discussed in chapter 4.