1342.12 Companion

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1342.12 Companion
July 12, 2017 Page 11
4. When it is difficult to obtain parental participation in person, the CSC chairperson or case
manager should arrange for parent participation in an alternate manner that is satisfactory to
the parent, such as by telephone.
5. Timely notice should be provided to the parents as well as to staff members, related service
providers, and other personnel whose participation in CSC meetings is necessary.
6. An agenda is developed for CSC meetings. Agendas help to provide a focus for the meeting and
clarify what needs to be accomplished.
Documentation Requirements
Actions and decisions of the CSC must be appropriately documented. Care must be taken
to ensure that the privacy and rights of students and parents are respected in the
distribution of agenda and related materials. These documents are protected by the
Privacy Act and their disclosure to persons other than the parents of the child and school
personnel with a need to know may violate law and/or regulation.
Comprehensive minutes of a meeting are essential and must reflect the purpose of the meeting, the
major points of discussion, and items for follow up or resolution. The minutes specify the “who, what,
when, where, and why” of the decisions made at the meeting. The minutes also include a detailed
discussion of the conflicts and resolutions. In addition to minutes, Prior Written Notice (PWN) must be
provided and documented.
(se for more detailed information on PWN E4 S19 a4 p 47, 48).
Above School Consultation with CSC
Above school level consultation is required by the CSC when a non-DoDEA school placement is being
considered for a student currently enrolled in a DoDEA school. Above school level consultation is also
required when a local school or district faces an unresolved or controversial issue.
The DoDEA Headquarters is the approval authority for authorizing the allocation of resources for
placement of students requiring special education services in a non-DoDEA school.
Timeline Guidance
The timelines below are provided as guidance to the CSC regarding maximum amount of time for each
process. If these guidelines are exceeded, the reason for the delay must be documented in the
student's file.
Processing the Referral Timeline
From To Timeline
Acceptance of referral Assessment planning meeting 10 school days or less
Signed parent permission Completion of assessment 45 school days or less
Completion of assessment Eligibility meeting 10 school days or less
Eligibility meeting IEP meeting 10 school days or less