1342.12 Companion

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1342.12 Companion
July 12, 2017 Page 156
Section 5: Transfer of Records From Non-DoDEA School to a DoDEA School
Incoming information: if the student enrolls with an active IEP or other confidential documentation, the
is placed on the top of the incoming information. All new DoDEA special
education documentation is placed in the file, above the “Incoming Records Form.”
Incoming Non-DoDEA IEPs
Include in Special Education File:
Left Side – Bottom Right Side – Bottom
Bus/Transportation
paperwork
(if applicable)
Notice to Parents/Guardians of Students Entering with a Non-DoDEA IEP
EFMP paperwork Invitation to IEP meeting
Secondary Six Year Plan
for Graduation
PWN/Minutes of IEP meeting
Electronic Student
Summary Report
Insufficient Information Coversheet (if applicable)
Record of Access Form
Correspondence of a confidential nature (requests for additional assistance for
supplementary student support; consultation with VI or HI specialist, etc.; ESY requests;
reports of unavailable related services).
Invitation to Assessment Planning meeting (if parent is invited) and PWN/Minutes of
Assessment Planning Meeting
Assessment Plan
Signed Parent Permission to Assess
Personnel Request for Assessment to include referrals for related services
Invitation to Eligibility Meeting
Assessment Reports in chronological order by completion date to include the Review of
Records, SFMH, Vision and Hearing, etc.
Eligibility Report
Eligibility PWN/Minutes
Invitation to IEP Meeting
PWN/Minutes of IEP meeting
Quarterly progress reports – current IEP (cumulative copy)
Incoming IEP
Accommodations/Modifications (page 2) completed based on incoming IEP
LRE page of the DoDEA IEP
DoDEA IEP Coversheet with service times completed
Top Top
NOTE: All information may not be available on a transfer student or may not be available
when initiating the file