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DoDEA School Health Services Manual 2942.0 Volume 1 Revised: 2016 DRAFT
The school nurse will decide if an Individualized Health Care Plan (IHP) is
warranted to meet clinical and administrative needs. The IHP is a document based on
the nursing process. The IHP is developed by the school nurse using the nursing
process in collaboration with the student, family and healthcare providers.
The school nurse will use the information obtained from the school health
history, returning student health history update, and other available health information
to appraise the student’s total health needs and to assist in program planning and
health monitoring. Using the nursing process the IHP is developed for the specific
needs of the individual student. The standard of care requires the professional
registered school nurse to develop a plan to manage chronic health conditions. For
students whose health needs require the development of an IHP, an EAP is written by
the school nurse, for support staff (i.e., classroom teacher, specialist, playground
monitors, cafeteria monitors, and bus drivers.) with an individual plan for emergency
care for the student. These plans are kept confidential yet accessible to appropriate
staff.
Students who have an IHP and/or EAP may need to be referred for an evaluation
for Section 504 accommodation plan. Students with a physical or mental impairment
that substantially limits a major life activity must be referred to the Section 504 Team
for an evaluation for a possible Section 504 Accommodation Plan. Some of the
components of an IHP will be directly inserted into for an IEP or 504 plan for students
who qualify for such plans. The IHP needs to be reviewed as needed based on the
student’s health needs, and at least annually. The IEP is placed in the student’s health
folder.
D-4 Incident Reports
D-4-1
Accident/Injury Reports (AIRs)
An Accident/Injury Report (AIR) is the system in place for reporting accidents
and/or injuries that occur on school grounds involving a student, staff, visitor, or
contractor who sustains an injury as the result of an accident or injury directly related
to an activity or environmental issue in the school or during a school-sponsored event.
The purpose of the report is for Safety and Security Office to identify any unsafe
environment/practice/conditions and make corrections to prevent future injuries. AIRs
are completed by the principal, assistant principal, school nurse or other authorized
users. Authorization to access the system is provided by DoDEA’s Safety and
Occupational Health (SOH) Program Manager via the District Safety Security Officer,
area SOH Manager or area Security Officer. The DoDEA SOH Program Manager files
reports for DoDEA Headquarters staff. The report must be submitted within 24 hours
for a death and within five work days for all other reportable injuries See DoDEA
Regulation 4800.1, Safety Program, available at,