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DoDEA School Health Services Manual 2942.0 Volume 1 Revised: 2016 DRAFT
At the time of reporting, the extent of the injury may not be known. School
nurses will follow up on any injury that requires further medical evaluation. Follow-up
information is added to the AIR in the remarks section. The date the information is
being added is noted at the beginning of the narrative and the initials and title of the
person adding the information at the end of the narrative. A medical diagnosis, shared
by the sponsor/parent/guardian or health care provider, may necessitate a change to
the “Nature of the Injury” section. It may be necessary to attach supporting
documentation to the AIR. A photo of the physical location where an injury occurred
for clarification purposes may be attached to the report (i.e., pipe coming from the
ground, rungs of a ladder, loose carpet).
NOTE
: Reports are reviewed by personnel
who may not be familiar with the school.
The principal is responsible for investigating the accidents and documenting the
findings and corrective action in the remarks section. Whenever a more detailed
investigation by a safety professional is required, the results of the investigation are to
be included in the report. The principal is responsible for any workman’s compensation
paperwork deemed necessary. School nurses are not to be involved in any aspect of
workman’s compensation.
Remember to:
•
Only
report the nature of the injury to include the subjective complaint,
objective findings in the AIR.
•
Document in the DoDEA-approved SIS stating; date of AIR reported, nature
and outcome of injury.
•
Spell-check all narrative comments, as reports maybe reviewed by the Chief
of Staff, the Director or others outside DoDEA. Cut and paste the narrative
into Microsoft Word to perform spell check.
•
Spell out all abbreviations used in a narrative.
•
Only use the name of the victim and not the names of other students or
school personnel in the narrative. Additional persons who may have assisted
the victim are noted in the witness section of the AIR.
•
Indicate how the victim left the school/school health office (i.e., ambulatory,
returned to class, left with sponsor/parent/guardian, assisted via wheelchair
to private auto, released to EMS personnel via stretcher from playground,
returned to work, etc.).
•
Date the beginning of additional comments in the remarks section made after
the AIR is submitted and initial after the comment.
•
Indicate follow-up diagnostic information (i.e., diagnosed with
fracture/concussion/internal injuries, stitches, area closed with derma bond,
non-conclusive diagnosis at this time, etc.).
•
AIRs are stored electronically — a printed copy should
NOT
be placed in the
student’s health folder.
•
Release an AIR only under a Freedom of Information Act circumstance.