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1342.12 Companion
July 12, 2017
Page 73
Initial IEP Meeting
DoDM 1342.12E4 S8, p 32
An initial IEP meeting must be scheduled within 10 school days of the
eligibility determination meeting. Before the meeting, each
participant, including the parents, may develop draft goals and/or
objectives for the student and, as appropriate, recommendations for
accommodations and/or modifications based on a thorough
examination of the assessment data and educational areas and needs
that were identified in the eligibility determination meeting. However,
final decisions are made at the IEP meeting.
1.
The meeting is scheduled at a time mutually agreeable between parents and school personnel.
Consideration is given to providing parents with sufficient notification time.
2.
The invitation to the meeting must include the meeting time, place, purpose, participants, and
contact information.
3.
Draft goals (and objectives, if appropriate) are developed by the CSC Team and entered into the
special education module of the Student Information System program. Parents are involved in
the draft process and have the right to propose additions, modifications and deletions and/or
raise questions about any aspect of the IEP. To provide parents with ample time to review and
reflect on the proposed goals, draft goals may be sent home prior to the IEP meeting.
4.
Final decisions regarding the IEP must be reserved for the IEP meeting.
Consecutive Eligibility and IEP Meetings Held on Same Day
On rare occasions, it may be appropriate to hold consecutive meetings on the same day for eligibility
and IEP development for the convenience of the parents (deployment, PCS, etc.). Caution must be used
when conducting consecutive meetings to ensure meaningful parent involvement (i.e. the opportunity
to reflect on discussions and draft IEP components) and that all appropriate CSC members including the
parent(s) are in attendance for the IEP development.
If the IEP meeting is held immediately following eligibility determination, the CSC must ensure the
parents agree to that method and are active participants in the IEP development. The CSC must ensure
there is no semblance of pre-determination of eligibility or services when conducting a consecutive
eligibility and IEP meeting. Parents should be informed that they have the option of developing and
finalizing an IEP at a separate meeting.
On these rare occasions, two separate invitations, two separate meetings with two separate minutes are
required.
Individualized Education Program (IEP)
An IEP is a written document that is developed, reviewed, and revised at a meeting of the CSC,
identifying the required components of the individualized education program for a student with a
disability.
The CSC is to consider the strengths of the student; the concerns of the parent for enhancing their
child’s education; the results of the initial or most recent evaluation; and the academic, developmental,
and functional needs of the student. To do this, the CSC reviews all pertinent information available (e.g.
results of the student’s academic and/or behavioral assessments, medical evaluations, classroom