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1342.12 Companion
July 12, 2017
Page 38
Completing Assessments
DoDM 1342.12E4 S6 f p 28
Assessments are to be completed in a timely manner and the evaluation must be completed within 45
school days from the date that the school receives the signed Parent Permission to Assess Form. If
parent permission is signed with fewer than 45 school days remaining in the school year, the deadline
extends into the following school year. The CSC does not need a new parent permission to assess when
the new school year begins. The permission is valid until the 45th school day. Assessments should be
processed within the academic year they are received since concerned parties having knowledge of the
referred student can provide current information. Parents are informed that the evaluation may be
continued into the next school year.
In the few cases where the school cannot complete assessments within the 45 school days, the CSC
must obtain a new parent permission to assess. The CSC should document the reason that the deadline
was not met on the CSC Minutes Form.
Assessment Reports
Each assessor will prepare an individual assessment report that includes:
1.
Demographic/Identifying information of the student and assessor;
2.
A behavioral observation of the student during testing;
3.
The instruments and techniques that were used;
4.
The results of the assessment;
5.
The student's strengths and limitations; and
6.
Relationship of findings to educational functioning (describe how student's educational
functioning may be affected, and instructional recommendations to be used in working with the
student).
Individual assessors shall not make unilateral statements presupposing eligibility.
Computer-Generated Scoring Profiles and Reports
The use of computer-generated scoring profiles may help reduce errors in computing scores on
assessment instruments whose scoring is complicated. Each assessor is responsible for interpreting
scores, judging performance indicators, and noting observational evidence of a student's assessment
behaviors. None of these factors are considered in computer scoring methods, yet they constitute
valuable information for the CSC. Therefore, computer-generated scoring profiles or computer-
generated reports do not fulfill the requirements of an assessment report. Computer-generated scoring
profiles are maintained with test protocols.
Assessment Synthesis Meeting
Assessment professionals and CSC members may collaborate as part of the assessment process prior to
the eligibility meeting to discuss and synthesize assessment results and to determine if further
assessments are necessary. The team also determines how to provide meaningful explanations and
feedback to parents about assessment results. No discussion, determination of eligibility, IEP, or
placement may be made during this coordination meeting.
If the CSC decides additional assessments are needed in an area already designated on the assessment
plan, and for which the parents’ informed consent was already obtained, then the CSC obtains a new
Parent Permission to Assess Form signed by the parent to demonstrate their agreement with conducting
the additional assessment. The timeline is then extended an additional 45 days to complete this