UPR003526-15 Manual 2942.0 SHSM Vol I DRAFT master

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DoDEA School Health Services Manual 2942.0 Volume 1 Revised: 2016 DRAFT
School health records include the following:
1. Student health history;
2. Proof of required immunizations;
3. Health screening data such as vision, hearing, height/weight/BMI, postural,
dental and blood pressure;
4. Health assessments and treatments, evaluations for eligibility determination
5. IHPs/EAPs, Section 504 Accommodation Plans; parental consent for assessment
6. Consent for medication and medication administration records.
See of this Guide for additional information on student health records,
definitions, protections and guidelines for disclosure, storage, and disposition.
All nursing records are to be accorded the filing and protection described in AI-
15, Enclosure 5. Records that are not identified for retention because they do not
reflect the operations of the school health office, such as (but not limited to) temporary
health room passes and notes that do not directly relate to a student’s health condition,
may be shredded when they are no longer needed. The nurse should also shred any
notes, annotations, “memory jogger” made as soon as pertinent information from such
notes is entered into the student’s school health record. The student health file should
not be cluttered with such notes that may contain sensitive information since it must be
stored in accordance with the requirements of the PA.
Reference:
Director of Administration and Management, Administrative Instruction, Number
15, May 3, 2013, available at:
DoDEA SORN 26, available at:
National Task Force on Confidential Student Health Information. (2000).
Guidelines for Protecting Confidential Student Health Information. Kent, OH:
American School Health Association.
Schwab, Nadine C., & Gelfman, Mary H. B. (2001). Legal Issues in School Health
Services. North Branch, MN: Sunrise River Press.
C-9 Child Abuse Reporting
Per DoDEA Regulation 2050.9, DoD I 6400.01 Family Advocacy Program process
and procedures for reporting incidents of suspected child abuse and neglect, DoDEA
personnel are mandated to immediately report any incident of suspected or alleged
child abuse or neglect to the local Family Advocacy Program (FAP) and to their
immediate supervisor. Although the school nurse may assess for injuries to the