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DoDEA School Health Services Manual 2942.0 Volume 1 Revised: 2016 DRAFT
information about a student’s educational disability in order to deliver services
consistent with the student’s individual education plan [IEP] or other identified
disability).
Furthermore, nurses should never disclose information to a person in DoDEA
who has no need to know, a person outside of DoDEA/DoD, or to any third person
without prior review of any agency written guidance, instructions, or consultation with
the school principal, DoDEA Privacy Office, or the DoDEA Office of the General
Counsel.
Family Educational Rights and Privacy Act (FERPA) is a federal law that applies to
schools that receive funds under an applicable program of the U.S. Department of
Education, limited to schools which fall within Department of Education.
Reference:
National Association of School Nurses;
http://www.nasn.org/ToolsResources/DocumentationinSchoolHealthC-3-3
Definitions of Student Health Records
Student health records, like other agency records, fall into two categories: paper
and electronic. Paper records are any paper documents or correspondence received
from sponsors/parents/guardians, teachers, outside agencies and other health care
professionals. Electronic records consist of any health data housed in the official
DoDEA SIS.
Student health records should include the following (if applicable):
1.
Student health history completed by sponsor/parent/guardian at time of initial
registration (DoDEA Form 2942.0-1 SHSM H-1-1) or at time of reregistration
(DoDEA FORM 2942.0-2 SHSM H-1-2);
2.
Mandated immunizations: Copy of acceptable proof of immunizations or
acceptable request to waive immunizations. See
Section F: F-2-1:Immunization Screening, DoDEA Form 2942.0-3 SHSM H-2-1, or DoDEA Form
2942.0-4 SHSM H-2-2;
3.
Health and physical assessment data;
4.
Health screenings for vision, hearing, height/weight/BMI, dental and/or blood
pressure; posture if it is conducted;
5.
Health assessments and other evaluation reports related to eligibility for
services under the Individuals with Disabilities Act (IDEA) and Section 504 of
the Rehabilitation Act of 1973;
6.
Records pertaining to medications, including original signed orders from a
physician or other health care professional with prescriptive rights, written