Web Design - Copyright Law: Finding, Saving, and Citing Sources
Sections:  Introduction  |  Section 1  |  Section 2
Section Two:  Part A  |  Part B  |  Part C  |  Part D  |  Part E  |  Part F  |  Part G

Obtaining Permission

Permission

Do you want to use copyrighted information, images or other files for a non-educational Web site or use more than the amount allowed under Fair Use? Then you will need to find out who holds the copyright. Most of the time the copyright holder's name and address are included in the material. If neither are found, you can try the library since they have publisher's addresses and telephone numbers. Although you can request permission over the phone, it is best to submit your request in writing.

Include the following information:

  • Title, author and /or editor of work to be reproduced.
  • Exact Web address.
  • Use of materials. In other words, where you want to include the material and how it will be used.
  • Form of distribution (Business Web site, for example.)
  • Distribution location.

Be sure to allow ample time for a response. The copyright holder may have questions, may request a fee or may require some restrictions. Please keep in mind that copyright owners have wide discretion when responding to your request for permission.

  • Your permission may be granted or it may be denied.
  • It may be granted, but only on condition of paying a fee.
  • The fee may be modest or it may be exorbitant.
  • Copyright owners also have no obligation to respond at all. But their non-response does not give you permission to use their materials.

For most common uses of materials beyond Fair Use for educational and research purposes, you will often find that copyright owners will be cooperative and will understand your needs. It is very important to observe these restrictions carefully to avoid delays in your publication/up loading. Always keep your approved use letter on file for future reference.

A Sample Letter

Below is an example of a letter with instructions for use of copyrighted material:

Sample Letter

Instructions for Permission Letters

Use the instructions below to request permission to use images found on the internet:

  1. Be sure to include your return address, telephone number, fax number, and the date at the top of the letter.
  2. Spare no effort in confirming the exact name and address of the addressee. Call the person to confirm the copyright ownership.
  3. Clearly state the name of your organization or business.
  4. Precisely describe the proposed use of the copyrighted material.
  5. If the proposed use is extensive, such as the general use of an archival or manuscript collection, describe it in broad and sweeping terms. Your objectives are to eliminate any ambiguities and to be sure the permission encompasses the full scope of your needs.
  6. The signature form at the end of the sample letter is appropriate when an individual grants the permission. When a company (such as a publishing house) is granting the permission, use the following signature format:

PERMISSION GRANTED FOR THE USE REQUESTED ABOVE:
[Type name of company]
By:
Title:
Date:

References:
Used with permission by California State University Copyright (c)1995, The Trustees of California State University.

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