DODEA High School Graduation and Policy
Administrative Instruction 2000.1 eVersion
Chapter:
Enclosure 3: DoDEA High School Graduation Requirements and Policy
20
1)
Requests for student educational records of newly enrolled students to a DoDEA school
are sent to all previous secondary schools attended within one week of registration.
2)
Each school maintains a log of all requests to include the date the request was sent to
the non-DoDEA school, manner in which the request was sent (e.g., fax, e-mail, etc.),
and disposition of the request.
3)
Educational records that are not received within 30 days of the initial request are re-
requested until received.
4)
All requests for DoDEA student records and transcripts are to be fulfilled within three
business days of receiving the request, or within three days of a student’s withdrawal. A
log is maintained that indicates the action taken. An official transcript of all high school
credits will also be sent to the next receiving school (or authorized organization) upon
written consent from the student (aged 18 or older), parent, or sponsor.
Evaluating Student Records From Accredited School Systems
e.
Evaluating Student Records from Accredited Systems
1)
DoDEA accepts the courses, credits, and grades awarded by other accredited systems as
indicated o
(See Glossary, Part II: Definitions.)
a)
DoDEA will not change the course title and/or letter grade on a transcript
coming from a non-DoDEA school.
b)
If a school system uses numerical grades, DoDEA will use that school system’s
grading scale to convert the numerical grades to letter grades.
2)
Transfer courses and credits from accredited non-DoDEA systems shall be evaluated and
documented on the DoDEA transcript, by the school counselor within 10 days of receipt
of an official transcript(s) to determine the number of credits and specific courses still
required for graduation.
a)
Specific courses required for graduation will be accepted if equivalent
coursework has been satisfactorily completed in another accredited system.
3)
The principal has final authority for acceptance and approval of coursework, grades, and
credits of students transferring to a DoDEA school.
4)
Coursework, grades, and credits are entered into the student information system within
10 days of the receipt of the official transcript from the non-DoDEA school.
5)
The parent or sponsor or student (aged 18 or older) is notified in writing regarding the
courses, credits, and GPA information transferred to the DoDEA high school by providing
a copy of the new DoDEA transcript. A cover letter will inform the parent or sponsor or
student (aged 18 or older) if they have any questions or concerns regarding the
transcript they must contact the school principal within 30 days of receipt.
6)
Calculation of GPA for Students Transferring to DoDEA from Accredited Systems. (See
GPA Calculation, of this Enclosure.)
Evaluating Student Records From Non-Accredited Education Programs
f.
Evaluating Student Records from Non-Accredited Education Programs
1)
The principal has final authority and approval to validate the previous courses and
credits the student has earned while enrolled in a non-accredited education program.
